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Study Abroad

Did you know that the Financial Aid and Scholarships Office can provide the same federal, state, and campus funds to eligible UC Berkeley students enrolled in university-approved study abroad programs? Did you know there are additional scholarships awarded specifically to students studying abroad?

You can study abroad for a semester, the full academic year, or even a Summer Session with financial aid support and you may also recieve additional scholarships specific to study abroad students. The Financial Aid and Scholarships Office will partner with you to facilitate your transition into the study abroad program of your choice, as well as adjust your financial aid to meet your educational expenses associated with your study abroad program. Review the study abroad programs available. If you still have questions about how you can take part in one of these amazing programs, please send us an email at travelaid@berkeley.edu.

Global Edge

Financial aid is available to help fund your participation in Global Edge. You may be eligible for aid for both the fall semester and summer and are encouraged to apply for financial aid as early as possible. The Financial Aid and Scholarships Office will award federal, state and institutional funds to all eligible students participating in Global Edge. We will partner with you to ensure your cost of attendance and financial aid awards are adjusted to reflect the Global Edge Program.

What do I need to do to apply for aid for the Global Edge program? 

As a Global Edge participant, you apply for financial aid in a similar way as a newly admitted freshman who is attending both summer and fall. You will need to complete two financial aid applications, - one for the 2015-16 academic year and one for the 2016-17 academic year. This will ensure we evaluate your eligibility for both summer 2016 as well as the entire 2016-17 academic year at UC Berkeley.

You can find more information about applying for summer aid on the Summer Financial Aid page. Please note that all entering students must complete a 2015-16 FAFSA application by June 1, 2016 to be considered for summer aid. All applications must include UC Berkeley’s federal school code (001312). 

Costs, deadlines, registration information and FAQs can be found on the Global Edge website. We encourage you to contact the Global Edge staff for programmatic related questions. 

Berkeley Summer Abroad Program and Global Internship Program

Berkeley Summer Abroad and Global Internship programs, are UC Berkeley courses which offer a diverse collection of programs that combine international travel with academic coursework in nearly 20 countries. You can earn academic course credit on a Summer Abroad program, or earn academic course credit while also gaining practical internship experience in your field of interest on a Global Internship Program. The cost of attending these programs varies from around $6,500 to $10,000, including airfare. For more information about Berkeley Study Abroad programs, please visit the Berkeley Study Abroad website

Frequently Asked Questions: Berkeley Summer Abroad Program and Global Internship Program

1. What types of financial aid are available for a Summer Abroad or Global Internship Program?

Typically, the types of funding available for a Summer Abroad Program are a UC Summer Fee Grant for the tuition cost (if you qualify), Federal Direct Loans, and Federal Direct Parent PLUS Loans or private loans. You will qualify for the same types of aid as students attending a Summer Session on the UC Berkeley campus. Also see question 7 for more detail.


2. How does the Summer Abroad or Global Internship Program financial aid process work?

Review your financial aid eligibility before enrolling. Check MyFinAid (through summer 2016) or CalCentral (aid year 2016-17 and beyond) in late February to see if you are eligible for grant aid, and then calculate your loan eligibilty.

Once you understand the types and amounts of aid you are qualified to receive, you can then decide whether or not to enroll in your Summer Abroad Program.

After you enroll, the Financial Aid and Scholarships Office will post your summer award package beginning in late March. You then must accept and/or decline the awards you would like.

Ten (10) days before the start date of your program, the financial aid awards you accepted will be sent to your account. Your aid will be applied to any outstanding charges, and then to your summer-related charges. Once these charges are paid, any funding accepted by you in excess of the fixed costs will be refunded to you via Electronic Funds Transfer here (through summer 2016) or via CalCentral (fall 2016 and beyond) for you to use for your personal expenses.


3. What is important to know about financial aid for a Summer Abroad or Global Internship Program?

Make sure that your Electronic Funds Transfer account (through summer 2016) is active to ensure timely receipt of your funds. NOTE: Beginning in fall 2016, sign up for EFT in CalCentral.

Make sure that your account does not have any financial holds or previous semester balances before you leave. A financial hold from an unpaid bill will prevent your financial aid from disbursing. If any balance remains, the aid you will receive for your Summer Abroad Program will pay those balances before refunding to you. This means you would not receive the full amount you were expecting for your summer abroad. If any other balances remain while you are away, late fees will be assessed, and you may end up with a financial hold upon your return. Not a very happy welcome home!

You cannot be on the previous spring's degree list. Your aid package will not be available until your name is removed from the degree list. Speak with your college to remove yourself from the degree list. It is also important to review your status online to ensure your expected graduation date is correctly listed.

Any deposits owed to the Summer Sessions office for your Summer Abroad Program must be paid before their deadline. These expenses are considered a part of your Summer Abroad Program fee, and your total budget will take this into consideration.

The total estimated budget for all Summer Abroad Programs includes deposits, airfare, accommodations, food, books and supplies, transportation, personal and pre-departure expenses such as immunizations, and passport and visa applications.

We advise you to purchase a plane ticket, passport, and visas well in advance of your departure date. Financial aid will disburse to you only 10 days before the start date of your program, and then refund to you approximately four to five business days later, which is not enough time to get a good deal on airfare or arrange for a passport and visas. Planning in advance for your trip is very important.


4. What does a sample Summer Abroad Program budget look like?

SAMPLE SUMMER ABROAD PROGRAM BUDGET

Program Name:
Guardamar, de Segura, Spain: 6 units

Program Dates:
06/06 to 07/30 (7.86 weeks)

FIXED EXPENSES
Per-Unit Fees
(Fee Grant-eligible)
$ 2,436
Room and Board/Program Fee $ 2,210
TOTAL FIXED EXPENSES $ 4,646
LIVING EXPENSES
Transportation $ 1,700
Personal $ 1,725
Books/Supplies $ 324
TOTAL LIVING EXPENSES $ 3,749
TOTAL ESTIMATED BUDGET* $ 8,395
TOTAL AWARD BREAKDOWN
Total Estimated Budget - includes all expenses $ 8,395
UC Summer Fee Grant: if you are eligible; covers per-unit cost $ 2,436
Remaining Costs: to be covered by loans or other means $ 5,959

*It is important to note that although the total estimated budget includes fixed expenses for program and housing fees, all other living expenses are only estimates. It is difficult to know how much funding each student will need to cover for individual expenses such as airfare, books and supplies, and personal, so the total budget is an average of student expenses. You can decide how much of any loan awards accept. This will help to cover the Remaining Costs not met by grant or scholarships. Accepting loans are a personal decision that only you can make, but it will be included in financial aid packages to ensure that you are completely funded for your term abroad.


5. What does a sample Global Internship Program budget look like?

SAMPLE GLOBAL INTERNSHIP PROGRAM BUDGET

Program Name:
Berkeley Global Internship Program: Dublin, Ireland; 6 units

Program Dates:
06/10 to 08/03 (7.86 weeks)

FIXED EXPENSES
Per-Unit Fees $ 2,436
Room and Board/Program Fee $ 3,435
TOTAL FIXED EXPENSES $ 5,871
LIVING EXPENSES
Transportation $ 1,636
Personal $ 2,391
Books/Supplies $ 300
TOTAL LIVING EXPENSES $ 4,327
TOTAL ESTIMATED BUDGET* $ 10,198
TOTAL AWARD BREAKDOWN
Total Estimated Budget - includes all expenses $ 10,198
UC Summer Fee Grant: if you are eligible; covers per-unit cost $ 2,436
Remaining Costs: to be covered by loans or other means $ 7,762

*It is important to note that although the total estimated budget includes fixed expenses for program and housing fees, all other living expenses are only estimates. It is difficult to know how much funding each student will need to cover for individual expenses such as airfare, books and supplies, and personal, so the total budget is an average of student expenses. You can decide how much of any loan awards accept. This will help to cover the Remaining Costs not met by grant or scholarships. Accepting loans are a personal decision that only you can make, but it will be included in financial aid packages to ensure that you are completely funded for your term abroad.


6. How can I determine what kind of loan funding might be available to me for my Summer Abroad or Global Internship Program?

If you did not accept or receive the annual maximum amount of your student loan eligibility during the academic year, the remaining balance of these loans may be available to you to use for your Summer Abroad Program.

To get an idea of your summer loan eligibility before receiving your summer financial aid offer, you can compare the amount of loans you accepted and received against the total amount available to you as shown on the following tables. Simply subtract the total amount of loans you accepted and received during the academic year from the total amount available for your grade level to calculate your remaining summer loan eligibility. You can check your award payment status in CalCentral. (Note: Transactions relating to summer 2016 will still be found on the Award Payment Status screen on MyFinAid.)

Dependent Students Loan Eligibility Independent Students Loan Eligibility
Freshmen: $3,500 Subsidized Freshman: $3,500 Subsidized
(1st Year) $2,000 Unsubsidized (1st Year) $6,000 Unsubsidized
  $5,500 Total   $9,500 Total
Sophomore: $4,500 Subsidized Sophomore: $4,500 Subsidized
(2nd Year) $2,000 Unsubsidized (2nd Year) $6,000 Unsubsidized
  $6,500 Total   $10,500 Total
Juniors/Seniors: $5,500 Subsidized Juniors/Seniors: $5,500 Subsidized
(3rd, 4th, 5th Years) $2,000 Unsubsidized (3rd, 4th, 5th Years) $7,000 Unsubsidized
  $7,500 Total   $12,500 Total

Example: Joe Cal is a Dependent sophomore who accepted and received $3,450 of his loan eligibility during the academic year. This leaves him with $3,050 remaining student loan eligibility for the summer term ($6,500 - $3,450 = $3,050).

Example: Josephine Cal is an Independent freshman who accepted and received $9,500 of her loan eligibility during the academic year. This leaves her with no remaining student loan eligibility for the summer term ($9,500 - $9,500 = $0).


7. What kind of financial aid can I receive if I participate in a Berkeley Summer Abroad or Global Internship Program?

You may be eligible to receive the same types of financial aid you would receive if you attend a Summer Session on the Berkeley campus, but because you are studying abroad you are eligible for additional travel scholarships and grants not available to students studying on the campus. If you want to know if you may qualify for any of the awards listed below send us an email at travelaid@berkeley.edu,  or come visit us in 160 Stephens Hall to find out.

Awards available to all summer students, studying abroad or not:

UC Summer Fee Grants – this award is designed to pay your total per-unit costs.

Berkeley Study Abroad Travel Scholarship – if you qualify for the UC Summer Fee Grant (above) you may also qualify for this scholarship which is designed to assist you with your travel and personal expenses.  And even if you don’t qualify for the UC Summer Fee Grant, you may still qualify for this grant depending on your financial need.

Federal Direct Student Loans – your unused student loans from the current year are still available to you for the summer term. 

Federal Direct Parent PLUS Loans – if the total of the awards listed above do not cover the total amount of your costs you will be awarded this loan to assist with any remaining costs.

Summer Sessions Loan  - an institutional loan provided to Berkeley students who meet the eligibility requirements. For more information, please see the Summer Sessions Loan web page.

Berkeley Loan  - an institutional loan provided to Berkeley students who meet the eligibility requirements. For more information, please see the Berkeley Loan web page. 

Private Loans - if you are not eligible for any of the other awards listed above, then we will package you with this type of loan as a consideration for covering the entire cost of your program.

8. How do I apply for financial aid to attend a Berkeley Summer Abroad or Global Internship Program?

If you have filed your FAFSA for the current academic year, then you will not need to submit a new FAFSA for the summer term. Once you have been admitted to your program, you will be enrolled in the course and your financial aid package will be available in late March for you to view. At that point it is important to check your messages to make sure your financial aid file is complete, and accept the awards or decline the awards.


9. What do I need to know about the Berkeley Summer Abroad or Global Internship Program?

Planning for your trip in advance is very important. You will have unique responsibilities in preparing for your study abroad program, but rest assured there is an entire staff of program advisers and financial aid officers dedicated to helping you through the process. You can visit us for assistance in understanding what you need to do, but some of the more important things you should know are listed here:

The total cost of attending a Summer Abroad or Global Internship Program includes airfare, accommodations, food, books and supplies, in-country transportation, personal, and pre-departure expenses such as immunizations, and passport and visa applications.

Your financial aid will disburse ten (10) days before the start date of your program, but 10 days is not enough time to get a good deal on pre-departure expenses like airfare, passports, and visas. It's a good idea to purchase your round-trip flight, as well as passport and visas, well in advance of your departure.

After your aid is disbursed, it will be sent directly to your account; where your Summer Abroad or Global Internship Program charges will be posted. Once the charges in your account are paid in full, any funding that you accepted in excess of the charges will be refunded directly to your bank account via an Electronic Funds Transfer (EFT) that you can then use for your other expenses abroad.

You cannot be on the previous spring’s degree list. The financial aid office cannot release your summer financial aid until your name is removed from the degree list, so if you are on the degree list you must speak with your college to remove yourself. In addition to this it is important to update your CalCentral account with your accurate graduation date.

Summer financial aid may be applied to any charges remaining from the prior year, so you are encouraged to make sure you have no balance due before your summer financial aid disburses. Otherwise, you may find that you do not have enough funding to cover your expenses for your Summer Abroad or Global Internship Program program.


10. Can I talk with someone about my financial aid eligibility for a Berkeley Summer Abroad or Global Internship Program?

Absolutely! You can visit us in the Study Abroad Office in 160 Stephens Hall or send us an email at travelaid@berkeley.edu for assistance.

Hours of Study Abroad Financial Aid Advising (please note they are subject to change):

Monday 10 a.m. - 12 p.m & 1 p.m. to 4 p.m.
Tuesday 10 a.m. - 12 p.m & 1 p.m. to 4 p.m.
Wednesday Closed
Thursday 10 a.m. - 12 p.m & 1 p.m. to 4 p.m.
Friday  10 a.m. - 12 p.m & 1 p.m. to 4 p.m.

Education Abroad Program (EAP)

The Education Abroad Program (EAP) is the university's most popular and most common study abroad program. Year-round you have a choice of more than 250 study abroad programs in 39 countries. Each program is unique and offers you a variety of academic curriculum and opportunities for personal growth. The cost of attending these programs varies from approximately $7,500 for a summer term to $37,500 for a full academic year - including airfare. For more information about the collection of EAP programs, please visit the EAP website. For details about the financial aid process for these programs please read the Frequently Asked Questions: Education Abroad Program section below.

Frequently Asked Questions: Education Abroad Program

1. What kind of financial aid will I receive if I participate in a summer Education Abroad Program (EAP)?

You will receive the same types of financial aid you would receive if you attend a Summer Session on the Berkeley campus, but because you are studying abroad additional grants and scholarships may be available to you. If you want to know if you may qualify for any of the awards listed below send us an email at travelaid@berkeley.edu, or come visit us in 160 Stephens Hall to find out.

Awards available to all summer students, studying abroad or not:

UC Summer Fee Grants – this award is designed to pay your total tuition costs, for program units.

Federal Direct Student Loans – your unused student loans from the current year are still available to you for the summer term.

Federal Direct Parent PLUS Loans – if the total of the awards listed above do not cover the total amount of your costs you will be awarded this loan to assist with any remaining costs.

 Summer Sessions Loans - if you meet the eligibility criteria you will be offered this type of loan to assist you with your program costs.

Private Loans – if you are not eligible for any of the other awards listed above, then we will recommend this type of loan to cover the entire cost of your program.

Awards, in addition to those above, available only to summer EAP students:

EAP Program Grant – if you qualify for the UC Summer Fee Grant (above) you will automatically qualify for this program grant designed to assist you with your travel and living expenses.

UC Berkeley EAP Scholarship – you may receive this scholarship from the Berkeley EAP program office if you demonstrate financial need. You are automatically considered for this award; no application is necessary.

UCEAP Scholarship – this award is similar to the UC Berkeley EAP Scholarship, however it is an award for which you must submit a formal application to the system-wide EAP office in Santa Barbara. Details on how to do this are available on the UCEAP and Berkeley Study Abroad websites.


2. How do I apply for financial aid to attend an EAP program?

If you have filed your FAFSA for the current academic year, then you will not need to submit a new FAFSA for the summer term. Once you have chosen which program you wish to attend the EAP office will give your name to the financial aid office in early to mid-March. The financial aid office will then create your summer financial aid package based on both the cost of your program and your award eligibility, and then email you when it is ready. All you will need to do at that point is check CalCentral where you can make sure your file is complete, check your messages, and accept the awards or decline your awards. Note: for summer 2016 only, you will check for aid in MyFinAid.


3. What do I need to know about the summer Education Abroad Program?

As a summer EAP participant planning for your trip in advance is very important. You will have unique responsibilities in preparing for your summer study abroad program, but rest assured there is an entire staff of EAP program advisers and financial aid officers dedicated to helping you through the process. You can come see us for assistance with applying for the program and planning your term abroad. Some important details of the process are:

The total cost of attending a summer EAP program includes airfare, accommodations, food, books and supplies, transportation, personal, and pre-departure expenses such as immunizations, and passport and visa applications.

Your financial aid will disburse ten days before the start date of your program, but 10 days is not enough time to get a good deal on pre-departure expenses like airfare, passports and visas. You should purchase your round-trip flight as well as passport and visas well in advance of your departure.

After your aid is disbursed it will be sent directly to the EAP main office. The EAP office will apply your financial aid awards to your MyEAP account for study abroad expenses such as tuition and housing fees. Once the MyEAP account is paid in full, any remaining financial aid you accepted will be refunded directly to your bank account via the UCEAP eRefund which you can then use to pay for the additional expenses listed in your budget.

You cannot be on the previous spring's degree list. Your aid package will not be available until your name is removed from the degree list. Speak with your college to remove yourself from the degree list. It is also important to review your status on CalCentral to ensure your expected graduation date is correctly listed.

Since your financial aid will be sent directly to the main EAP office, and not to your account, you are encouraged to ensure that your account has a $0 balance before you leave. Any balance remaining in your account while you are away will result in late fees, which may then result in a financial hold upon your return. Not a very happy welcome home!


4. What is the process for receiving financial aid payments?

Before You Leave
The costs for airfare and pre-departure expenses, such as visa applications and vaccinations, are paid in advance by you. We cannot legally advance financial aid to cover costs that are incurred before the start of EAP programs. However, if you accept all aid offers and complete all loan application requirements for the term abroad, then you will be reimbursed in full for these pre-departure costs.

Also, we cannot legally advance financial aid to cover costs for fall term EAP programs with a lengthy summer component (such as the Intensive Language Program) before the actual start of the overseas program term. You must plan on covering your summer component EAP cost of attendance through your own resources initially. You will be reimbursed for EAP summer component expenses when all of your aid offers are accepted and disbursed at the normal start of the fall term at UC Berkeley.

Once You're There
No financial aid awards will pay charges in CalCentral during the period of your EAP participation. All aid will transfer to the main EAP office in Santa Barbara office to pay the EAP registration fees assessed on your separate MyEAP account, and then the main EAP office in Santa Barbara will process a refund for you, if applicable.


5. What are important things that I should do before I go?

Before you leave, make sure to:

Watch currency rates. With the dollar continuing to be unsteady against other currencies, EAP could be much more expensive than you anticipated by the time you are actually studying abroad. Watch currency rates against the dollar on a weekly basis before your departure.

Bring additional funds. If you are planning to participate in recreational travel outside of your study program, attend events, or shop beyond the budget, please be sure to plan for these expenses using your own resources. Financial aid will only cover expenses that are a part of your student budget, as identified by UCEAP.

Plan to pay for some expenses up front. You will need to pay for pre-departure expenses and airfare prior to your financial aid disbursing, but can be reimbursed for these cost later, if they meet the expenses detailed in your budget.

Accept all aid offers and complete all loan application requirements. Accept aid offered. If this includes loans, then please complete all loan application requirements so that you can receive loan funds.

Clear academic holds. Before your departure, make sure no academic holds have been assessed, either by your college, the Office of the Registrar, or any other campus entity. The Financial Aid and Scholarships Office cannot release a hold on your aid for the term of your EAP participation.

Pay entire balance. Monitor your account to ensure that you don't have an outstanding balance before you leave. If you do have an outstanding balance, the disbursement of your EAP term aid will be held. Continue to monitor your account while you are abroad.

Consider your SHIP options. All EAP programs include a health insurance plan. After reviewing the plan, you may decide that its coverage is sufficient, and you may choose to waive SHIP. Some students, such as those with dependents, individuals with ongoing health-related issues, or persons with EAP programs that start late in the term, may decide that keeping SHIP is the more practical option. It is very important to decide whether you want to keep your SHIP insurance or waive out of it before you leave on your trip. If you decide to keep SHIP and you are eligible to receive additional financial aid to cover this expense, the aid will not be applied to SHIP charges on your Berkeley student account while you are studying abroad, and you are responsible to pay the charge separately from your EAP charges. Failure to do so will result in late fees, along with a financial hold on your account. Ultimately, you are responsible for keeping and paying for SHIP or waiving out before you leave on your trip. Contact the Tang Center and the Study Abroad Office for more information.

Set up an Education Abroad Program eRefund Account. Set up an EAP eRefund account to receive your EAP refund. If you do not do this, your refund check will be mailed to your United States permanent address on file stateside. You can download the form and instructions for setting up an EAP EFT account at eap.ucop.edu/Documents/_forms/eft.pdf.

Get the right contact information. Make sure that you have the correct contact information of your EAP fiscal advisor before you leave. This person will confirm aid payments and how they have been applied to your MyEAP account.


6. Can I talk with someone about my financial aid eligibility for an Education Abroad Program?

Absolutely! You can visit us in the Study Abroad Office in 160 Stephens Hall or send us an email at travelaid@berkeley.edu for assistance.

Hours of Study Abroad Financial Aid Advising (please note they are subject to change):

Monday 10 a.m. - 12 p.m & 1 p.m. to 4 p.m.
Tuesday 10 a.m. - 12 p.m & 1 p.m. to 4 p.m.
Wednesday Closed
Thursday 10 a.m. - 12 p.m & 1 p.m. to 4 p.m.
Friday  10 a.m. - 12 p.m & 1 p.m. to 4 p.m.

Consortium Study Agreement Program (Non-EAP)

Want to enroll for the fall semester at New York University? How about a spring term sailing the Atlantic Ocean with the University of Virginia's Semester at Sea program? These are just two of the many non-UC study abroad programs approved under the Consortium Study Agreement Program. With an approved leave of absence from your college or department you may study abroad for a semester, full year, or Summer Session, and take advantage of the diverse opportunities offered by independent programs and universities around the world. Financial aid is available to assist you with the costs of these foreign study programs. Aid may be limited to Federal Pell Grants, Cal Grants, Direct Loans, and Parent PLUS Loans. We encourage you research additional resources, like outside scholarships, to supplement the cost of these study programs. There is a special application process if you wish to receive financial aid for this type of program, so please read the Frequently Asked Questions about Academic Year Consortium Study Agreement or Summer Consortium Study Agreement to find out more, or send us an email at travelaid@berkeley.edu.

Frequently Asked Questions: Consortium Study Agreement

The Consortium Agreement has been established to help you utilize financial aid support when pursing study opportunities at a university or college not affiliated with the University of California system. Once you have determined where you would like to study, it is advised that you meet with the admissions department to seek approval of the program.

In order to ensure timely availability of your financial aid, a Consortium Agreement should be completed 60 days prior to the start of instruction. These forms are available at 160 Stephens Hall. The process for applying for financial aid differs based on the type of college or university you wish to attend. Please see question 3 below in order to determine the appropriate application process.

1. What types of financial aid are available for an academic year Consortium program?

If you have completed a Free Application for Federal Student Aid (FAFSA) application you will be eligible for Federal and State financial aid. These awards include: Federal Direct Student Loans, Federal Direct Parent PLUS Loans, Pell Grants, and Cal Grants. UC Berkeley scholarships, grants, and gift aid are not available for Consortium programs.

If you have not completed a FAFSA, or are in need of additional financial support, you may consider private funding via loans or outside scholarships.


2. What types of financial aid are available for a summer Consortium program?

If you have completed a Free Application for Federal Student Aid (FAFSA) application you will be eligible for Federal and State financial aid. These awards include: Federal Direct Student Loans and Federal Direct Parent PLUS Loans. UC Summer Fee Grants are not available for Consortium programs.

If you have not completed a FAFSA, or are in need of additional financial support, you may consider private funding via loans or outside scholarships.


3. Can I receive financial aid for simultaneous enrollment at another college/university in addition to Berkeley?

While you may attend two or more programs at once, this option of "concurrent enrollment" is not available for financial aid funding. If you are attending additional universities/colleges, you can apply for financial aid for one of the programs. Please keep in mind the program must meet the eligibility requirements identified in question four.

Note: For summer, if you are attending a summer session at another UC school in addition to Berkeley Summer Session, this is referred to as an InterCampus enrollment, and students can receive aid for attending two UC schools during the summer.


4. How do I apply for financial aid to attend a program for a Consortium Study Agreement?

The following steps will guide you through the application process:

Please start by determining where you will be studying.

If you are attending a California community college, visit the Berkeley Study Abroad Office at 160 Stephens Hall. During this visit you will receive the Consortium Agreement Forms.

If you are not attending a California community college, it is important to schedule a meeting with the Office of Undergraduate Admissions at 103 Sproul Hall. This appointment is pertinent to determining your eligibility for aid.

Schedule an appointment with the Office of Undergraduate Admission.

Visit 103 Sproul Hall to request an appointment for the evaluation of your Consortium Study Program. Please keep in mind, these appointments are scheduled year-round and the typical wait time can be up to two weeks.

During this appointment it will be important to provide them with course descriptions and English translations as applicable. If you have any pertinent documentation, such as descriptions of lecture hours, labs, or tutorials, that may assist the Admissions Office with the evaluation of your program.

Visit the Study Abroad Financial Aid Office in 160 Stephens Hall.

During this visit you will receive a three-page application for financial aid and be counseled on the eligibility requirements, types/amounts of aid available, and responsibilities for completing the application. Please return all pages of your application to 160 Stephens Hall at least 60 days before the start of your program.


5. Am I eligible to receive financial aid for an academic year Consortium program?

Students can receive federal and state financial aid for an independent study abroad program after completing a FAFSA application. Once the FAFSA is complete, you will have to have your program approved by the office of undergraduate admissions and your college department. If the program is approved and you have enrolled in a minimum of 12 semester units, then you will be eligible for financial aid.

Students on the degree list for the prior term, or the pending graduation upon the completion of the term are not eligible for aid. Please speak with your college advisor to remove your name from the degree list.

Please activate your Electronic Funds Transfer (EFT). This will allow Berkeley to disburse your financial aid to your selected bank account. Through summer 2016, sign up for EFT here. For fall 2016 and beyond, sign up for EFT in CalCentral.


6. Am I eligible to receive financial aid for my Summer Consortium program?

Students can receive federal financial aid after completing a FAFSA application. Once the FAFSA is complete and you have been accepted to your program, enroll in a minimum of six semester units.

Students on the degree list for the prior term, or the pending graduation upon the completion of the summer term are not eligible for aid. Please speak with your college advisor to remove your name from the degree list.

Please activate your Electronic Funds Transfer (EFT). This will allow Berkeley to disburse your financial aid to your selected bank account. Through summer 2016, sign up for EFT here. For fall 2016 and beyond, sign up for EFT in CalCentral.


7. How do I pay for my program?

Berkeley cannot transfer any financial aid funds to a Consortium Study Program. You are responsible for paying all registration fees or deposits owed to the host campus before your aid disburses. If you need a confirmation that you are a financial aid recipient for deferred payment, please provide information for this at 160 Stephens Hall.

It is advised that you purchase your plane ticket, passport, visa, and any other necessary items well in advance of your departure date.


8. When will I receive my financial aid awards?

Once all three pages of the Consortium Agreement are returned to the Financial Aid and Scholarships Office, a counselor will review your application and modify your financial aid offer to reflect the budget reported by your program. When the aid offer is complete, you will receive an email explaining how you can review your offer.

You can then accept or decline your awards. You are strongly encouraged to monitor your account. Your account must reflect a $0 balance for your financial aid to be disbursed.

Due to the limitation of federal awards, financial aid will disburse no earlier than 10 days prior to the start of instruction at your program.


9. Do I have to transfer my coursework back to Berkeley?

Coursework completed during the Consortium Study Program must be confirmed via an official transcript received by the Registrar's Office. You are strongly encouraged to request your transcript within 30 days of completing your consortium program. All coursework should be posted to your Berkeley transcript within six months of completion. If coursework is not reflected on your transcript, you may retroactively lose eligibility for your financial aid and risk being invoiced for any aid received while not attending Berkeley.