Work-Study Information for On-Campus Employers

Utilize the Work-Study Employer Guide for a summary on how to get started with the Work-Study Program. For more information about getting started, please review the additional details provided below.

 

Student and Employer Work-Study Eligibility

Students must have a work-study award as part of their financial aid to be hired as a work-study employee, and departments must register the job on the work-study Management System (WSMS) and complete the referral process in order to receive the subsidy. Any wages earned by the student before registering the work-study job and completing all steps of the referral process are not subsidized by work-study; the department will be responsible for 100% of the wages during this period.

Students who graduate, withdraw, are academically dismissed, or are otherwise no longer enrolled are no longer eligible for work-study. The student's last day of enrollment is their last day of work-study eligibility.

 

Registering a Job and the Referral Process

In order to connect a student’s work-study award to a specific job to receive the subsidy, you must first register a job on the Work-Study Management System (WSMS) and complete the referral process as detailed below.

1. Register a job on the Work-Study Management System (WSMS)

Steps:

• Log in to the employer portal of the Work-Study Management System (WSMS).
• Select "Jobs" from the menu bar
• Select "New Job"
• Complete the job request form. All fields are required
• When finished, select "Process Job Request" at the bottom of the page

Reminders:

• The department ID used when creating a job in WSMS must match the department ID in the UCPath position number.
• Jobs must be reviewed and validated by the work-study staff for approval. The Financial Aid and Scholarships Office validates new job requests within 2-3 business days.
• Jobs registered within WSMS are for advertisement purposes; this does not replace the campus HR hiring process
• Jobs must be re-registered within WSMS each program year, they do not roll over from one year to the next.

2. The Referral Process Part 1: Offer the Job

Steps

• Log in to the Employer Portal of the Work-Study Management System (WSMS).
• Select "Jobs" from the menu bar
• Select "Current Jobs"
• Locate the job and click on the 10-digit job number in the left column
• Select "Offer Job"
• Enter the Student ID (SID) and the UCPath Position number and follow the instructions displayed on the page
• Once you receive the confirmation message of a successful offer, proceed to part 2 of the referral process below

Reminders:

• To offer the job to your selected student through WSMS, you will need the student ID (SID) and the UCPath position number.
  • Individual, single-headcount positions in UCPath are required for positions utilizing work-study.
  • The UCPath position must be fully funded (i.e. tied to position funding that is not a default chartstring or expired).
• This process is directly linked to student eligibility. If a student is confirmed eligible at the time you attempt the offer, you’ll receive a confirmation message. If the student is not work-study eligible, you will receive an error message, as an offer cannot be processed for anyone who is not eligible.
• If you proceed with hiring a student who is not eligible (as determined by an unsuccessful offer), the department is responsible for 100% of the earnings and will not receive the subsidy; this is not a work-study job.
• The referral process must be completed each year, even if the same student will be working in the same position. A student’s eligibility is subject to change each year, so job referrals do not roll over from year-to-year.
• Unearned work-study awards do not carry forward to the next year.

3. The Referral Process Part 2: Confirm Student Accepted Job Offer/Referral

Steps:

• Log in to the Employer Portal of the Work-Study Management System (WSMS).
• Select "Students" from the menu bar
• Select "Job Offer Status"
• Enter the Student ID (SID) in the SID field and click search
• Review the search results and locate the correct student record based on the department name and job number (students can have more than one work-study job)
• Review the “Status” column for the current job offer status.
  • Pending: The job has been offered and neither accepted nor declined by the student
  • Accepted: The job has been accepted by the student
  • Declined: The job has been declined by the student
• The work-study referral is complete once the status column reflects an accepted status

Reminders:

• Once you’ve successfully offered a job to your selected candidate, the student will then need to log in to the student portal of the Work-Study Management System (WSMS) where they can accept or decline the job offered.
• The process is complete only after the student accepts the job offer. This step officially links a student’s work-study award to a specific job.
• The Pool ID (work-study alpha code) drives the work-study subsidy; the Pool ID is assigned exclusively by the Financial Aid And Scholarships Office once the student accepts the referral.
• WSMS will generate an email to notify the three contacts (payroll representative, general contact, supervisor) listed on the work-study job that the job was accepted. This email contains important information such as the students earnings limit for the academic year and the work-study referral effective date. This same information can be viewed on the Work-Study Management System (WSMS).
• Earnings prior to a student’s work-study referral effective date are not eligible for the subsidy. There are no exceptions to this policy.

 

Earnings Limits

A student’s work-study award/earnings limit is the maximum gross amount of potential work-study earnings. It takes into account both the department share and the work-study share. If the student earns more than this amount, the department is responsible for paying 100% of additional costs.

Work-study award/earnings limit can increase or decrease at any time during the award year based on changes to a student’s financial aid. It is not a guaranteed amount for the award year.

• Think of the earnings limit as a snapshot of the current work-study award based on the student's financial aid package and eligibility at the time of referral.
• Any updates that change the work-study award will trigger an auto-generated email notification to the three contacts, that includes the updated earnings limit.

Examples of why a work-study award can change include:

• Student receives additional financial aid which reduces work-study eligibility
• Student has an incomplete financial aid task
• Student accepts another work-study job
• Student converts loans to work-study or work-study (unearned) to loans
• Student is no longer enrolled

 

Students should be directed to log in to CalCentral for award and task review and should be advised to contact Cal Student Central if they have any questions regarding their awards or eligibility.

 

Department Responsibilities

In addition to creating a job and completing the referral process in WSMS, departments are also responsible for working directly with HR/Berkeley Regional Service (formerly CSS) for the hiring and onboarding of all student workers. The Financial Aid and Scholarships Office is not part of this process.

 

Further, departments are responsible for tracking a student's work-study earnings, both to confirm that the subsidy is being applied as expected, and to monitor the award limit as it approaches. If a student is permitted to earn more than the work-study earnings limit, departments are responsible for 100% of student earnings exceeding this limit. Departments are also encouraged to consider other potential costs, e.g., fringe benefits which are not subsidized by work-study funds. If such costs are incurred, the department must cover 100% of the cost.

 

Remote work from outside of the US is not permitted due to tax and labor law implications.

2024-25 Work-Study/Learning Aligned Employment Program (LAEP) Program Year

7/1/2024 - 5/16/2025 is the Work-Study/Learning Aligned Employment program year. Wages earned outside these dates are 100% the department’s responsibility.

---

Referral Effective Date

The referral effective date is the date in which the student become eligible for the subsidy and is assigned once the referral process has been completed.

Work-Study Referral Effective Date

If the student is not yet hired into UCPath at the time of referral in WSMS, the referral effective date will become the hire date in UCPath (if hired within the work-study program year: between 7/1/2024 - 5/16/2025).

If the student is already hired into UCPath at the time of referral in WSMS, the referral effective date will be the hire date in UCPath or July 1, 2024 if the student was hired prior to the start of the work-study program year.

LAEP Referral Effective Date

The LAEP referral effective date will be assigned based on the date the student accepts the job offer in WSMS.

---

Confirm Your Department is Receiving the Subsidy

It is recommended that department’s perform a monthly reconciliation and review of the CalAnswers General Ledger Compensation by Accounting Period Report to ensure that your department is receiving the subsidy--do not risk losing the subsidy by waiting until June to reconcile your funds.

 

If you do not have access to CalAnswers General Ledger, but have access to WSMS, you can confirm that your department is receiving the work-study/LAEP subsidy in WSMS.

Navigate to WSMS > Students > Student Earnings Report

---

Direct Retro/Salary Cost Transactions on Work-Study Funds

Before initiating a Direct Retro or Salary Cost Transfer transaction that impacts work-study funds, verify and confirm that a current year Pool ID has been added to position data with an effective date that falls within or prior to the pay period that needs adjustment. A direct retro/salary cost transfer will not split if no Pool ID has been added to the position.

 

Always consult the appropriate job aid:

Direct Retro Transactions Impacting Work-Study Funds

Salary Cost Transfer Transaction – Work Study

---

Appointment End Dates

The last day in which student workers on work-study/LAEP are eligible for the subsidy is 5/16/2025. To ensure that your department can receive the subsidy for the last pay period of the program year, whether biweekly or monthly, we recommend reviewing the following information and best practices below.

 

Appointment End Dates - Biweekly*

The last day a student worker on work-study can earn work-study/LAEP is 5/16/2025. Any earnings after 5/16/2025 will be 100% the responsibility of the department.

 

Appointment End Dates - Monthly*

For the 2024-25 program year, monthly employees can receive the subsidy for May 2025 if the job end date in UCPath is no later than 5/16/2025. For example, jobs that end on 5/16/2025 will receive the subsidy. Earnings for monthly employees with a job end date between 5/17/2025 - 5/31/2025 will not receive the subsidy.

 

*Consult your BRS-HR Partner for assistance in determining appointment end dates for student workers with a work-study/LAEP referral based on your unit’s unique labor and budget situation, and based on the student's unique academic personnel requirements, if applicable.

In accordance with Federal Regulations, employment under the Work-Study Program must follow the specific guidelines and conditions as outlined below.

1. Undergraduate students must be paid hourly wages; however, graduate students can be paid hourly or on a salary.
2. Work must be regulated by employment conditions, including wages that are appropriate for the type of work, the geographic location, and proficiency of the employee.
3. Students must be paid at least the federal, state, or local minimum wage, whichever is higher.
4. Work-study employment must not displace employees and must not impair any existing service contracts. This includes filling jobs that are vacant because employees are on strike.
   Replacement is interpreted as displacement- You cannot replace a full-time employee, whose position was eliminated, with a student who is paid work-study funds.
5. The Fair Labor Standards Act of 1938, as amended, prohibits employers (including schools) from accepting voluntary services from any paid employee. Any student employed under the work-study Program must be paid for all hours worked.
   Volunteer work is not permitted. Work without pay is in direct violation of the conditions of work-study employment.
6. Students are not permitted to work during scheduled class times. Exceptions include:
   When a class is cancelled
   1. An Instructor has excused the student from attending during a particular day
   2. The student is receiving credit for their employment in an internship or externship
   3. Any exceptions must be documented
7. A student may earn academic credit as well as compensation for work-study jobs. However, a student employed in a work-study job and receiving academic credit for that job may not be paid less than he or she would be if no academic credit were given.
8. Work-study does not subsidize fringe benefits such as sick leave, vacation pay, holiday pay, or employer’s contributions to Social Security, workers’ compensation, retirement, any kind of leave or any other welfare or insurance program. Please note that students may be eligible for these types of benefits; however, they are disallowed benefits under the Work-Study Program. If such costs are incurred, the department covers 100% of the cost.
9. There are no statutory or regulatory limits on the number of hours per week a student may work.Consideration of the impact of combined work and study hours on the student’s health and academic progress is encouraged when assigning hours.Departments are also encouraged to consider other potential costs, e.g., fringe benefits which are not subsidized by work-study funds.
10. You must maintain timesheet records of all hours worked by student workers.
    Timesheets must:
    1. Be certified by the supervisor/ school official
    2. Show the hours a student worked during each day and the total worked during each pay cycle
    3. Match the hours for which the student is paid
11. Solicitation or acceptance of gifts, fees, or commissions as a condition for a student’s work-study employment is prohibited.

Registering a Job / Referral Process 

1. What is the HR Department ID I must select when I create a new job on the Work-Study Management System (WSMS)?

The HR Department ID is the 5-letter org node used to identify the department on a position within UCPath. The HR Department ID selected on the work-study job should match the department ID that used on the students position number in UCPath. The HR Department ID is derived from the campus master organization tree and can be at any of the following levels: L4 Department, L5 Discipline Group, or L6 Sub Unit.

 

2. How do I know which department/HR Department ID to select on the work-study job?

The HR Department ID selected on the work-study job should match the department on the students position number in UCPath. If you’re unsure of the correct HR Department ID to select, please consult the person who manages position numbers in UCPath for your department (this may be your finance or research analyst, or HR partner).

 

3. Can student workers participating in the Work-Study Program share the same position in the UCPath system?

No. Individual, single-headcount positions in UCPath are required for positions utilizing work-study. Each student worker must have their own unique position number.

 

4. Why can’t student workers participating in the Work-Study Program share the same position in the UCPath system?

The Pool ID (an alpha code that drives the subsidy split) is assigned at the position level in UCPath and because the Pool ID can vary from student to student, positions utilizing work-study must be single-headcount positions.

 

5. Can multiple students still be referred to the same work-study job number on the Work-Study Management System (WSMS)?

Yes. Employers can create one job in WSMS with more than one available position and offer/refer multiple students to this same job number. However, each of these students must have their own individual position number in UCPath.

 

6. If I hire one student into two positions in UCPath, do I need two work-study offers/referrals for this student on the Work-Study Management System (WSMS)?

Yes. If you hire a student into two positions in UCPath that will utilize work-study, you must have two work-study job offers/referrals for this student in WSMS - one referral for each position.

 

7. How do I obtain the correct UCPath position number to enter on the work-study job offer page?

Managers have the ability to view UCPath position numbers, for both vacant and filled positions in their reporting line, in their UCPath Manager Portal.

 

8. I’m not a manager, but I offer work-study jobs to students. How can I access the UCPath position numbers if I don’t have access to the UCPath Manager Portal?

UCPath position data can be located using the Cal Answers Position Management Dashboard. If you don’t have access to this data in Cal Answers, consult the person who manages positions in UCPath for your area (this may be your finance or research analyst, or HR partner)

 

9. How often is the Pool ID (work-study alpha code) updated on positions in UCPath?

Pool ID updates are performed by the Financial Aid and Scholarships Office and is based on the Employee Data Change deadlines indicated within thePayroll Processing Schedule.

 

10. What effective date will work-study use on the PayPath template when updating the pool ID on the position in UCPath?

The Financial Aid and Scholarships Office will use the assigned work-study referral effective date as the position effective date on the PayPath template when updating the pool ID on positions in UCPath.

 

11. I received an error message when I tried to offer a job to a student, how do I resolve this?

An error message occurs when an offer can’t be made to the student for a variety of reasons. We recommend reading the error message thoroughly, as the message will provide information as to what may be the issue preventing the job offer.

If you require additional assistance in resolving the error, please contact us via wsp@berkeley.edu.

 

12. I offered a job to a student, and the student is receiving an error message when they attempt to accept the job offer - what’s going on?

An error message will occur when the student attempts to accept a job offer if the student has a terminated status associated with your department in UCPath. Students who have previously been hired into UCPath, but were later terminated, will not be able to successfully accept their job offer in WSMS. Please work with your HR Partner for assistance with updating the students status in UCPath.

---

Work-Study Eligibility and Awards

1. Are there any restrictions on the use of work-study funds to pay student workers?

Yes. In accordance with Federal Regulations, employment under the Work-Study Program must follow specific guidelines and conditions. Please refer to the “Maintain Compliance of  Work-Study Employment” section above.

 

2. I received the job referral confirmation email, can the student begin working now?

Completion of the referral process should not be used to determine when a student can begin to work. Departments are responsible for working directly with HR/Berkeley Regional Service (formerly CSS) to ensure the completion of the hiring and onboarding process of your student worker. Completion of the referral process simply means that the students work-study award has been linked and activated towards a specific job in UCPath, which is necessary in order for departments to receive the subsidy. Please reach out to your HR partner with any questions regarding when a student can begin working.

 

3. Why did the earnings limit for my student worker change?

A Work-study earnings limit can increase or decrease at any time during the award year based on changes to a student’s financial aid. It is not a guaranteed amount for the award year. Think of the earnings limit as a snapshot of the current work-study award based on the student's financial aid package and eligibility at time of referral. Any updates that change the work-study award will trigger an auto-generated email notification which includes the updated earnings limit.

Some examples of why an award can change include:

• Student receives additional financial aid which reduces work-study eligibility
• Student has an incomplete financial aid task
• Student accepts another work-study job
• Student converts loans to work-study or work-study (unearned) to loans
• Student is no longer enrolled

Students should be directed to log in to CalCentral for award and task review and should be advised to visit or contact Cal Student Central if they have any questions regarding their awards or eligibility.

 

4. Can graduate students participate in the Work-Study Program?

Yes. Graduate students are able to participate in the Work-Study Program. Graduate students will need to request work-study via their CalCentral account. If graduate students have further questions regarding work-study eligibility, students should contact Cal Student Central.

 

5. Can work-study be used for GSI, GSR, and reader positions?

Yes. Work-study can be used for all three; you'll see the option to select these job categories when creating a new job on the Employer Portal of the Work-Study Management System (WSMS). However, GSR/GSI positions will only receive the subsidy for the salary, the Work-Study Program does not pay any portion of fee remission. A fee remission is considered a benefit and work-study cannot pay benefits, 100% of that cost must be funded by the department.

 

6. How can students convert loans to work-study?

Students can request to convert eligible loans to work-study via CalCentral. Students can view current work-study and/or loan awards by logging into CalCentral and navigating to Financial Aid Award Details under the My Finances tab. There will be a conversion link next to the loan and/or work-study award(s) and a request can be submitted by clicking the appropriate link and following the instructions displayed.

 

7. Can undergraduate students request more than $6,000 in work-study funds?

Undergraduate students with an existing $6,000 work-study award may open a case or visit Cal Student Central to inquire about converting additional eligible loans to work-study. These requests cannot be submitted via CalCentral. We review these inquiries on a case-by-case basis, and as funding permits they may be approved. Please note: there is no guarantee the request will be approved.

---

CalTime, Human Resources, and Allowable Work-Study Hours

1. I don’t see a student who works for me listed in CalTime, how do I get this updated?

Please reach out to your HR Partner and/or CalTime for assistance. The Financial Aid and Scholarships Office is unable to assist with any CalTime related inquiries.

 

2. When can my student worker begin working?

Departments are responsible for working directly with HR/Berkeley Regional Service (formerly CSS) to complete the hiring and onboarding process for all student workers. The Financial Aid and Scholarships Office is not part of this process. Please reach out to your BRS-HR partner with any questions regarding when a student can begin working.

 

3. How many hours per week can my student worker work?

There are no statutory or regulatory limits on the number of hours per week a student worker may work. Consideration of the impact of combined work and study hours on the student’s health and academic progress is encouraged when assigning hours. Departments are also encouraged to consider other potential costs, e.g., fringe benefits which are not subsidized by work-study funds. If such costs are incurred, the department must cover 100% of the cost. Please consult your HR partner with any questions regarding fringe benefits or the number of hours your student worker may work.

---

Employer Portal of the Work-Study Management System (WSMS) and Auto Email Notifications

1. Whom should I list as the Contact on the work-study job?

The Contact listed on the work-study job should be the person managing the applications for the job. WSMS will display the Contact’s information in the application instructions displayed to students based on your selections in the “How to Apply” section of the job request form. For example, if you select “Email Resume” we’ll display these instructions along with the contact email address that is included on the work-study job.

 

2. Whom should I list as the payroll representative on the work-study job?

Those listed in the job posting as the supervisor and payroll representative will receive important auto-generated email notifications related to any student who is referred to the work-study job. Examples include: job offer email, job acceptance or declined email, or earnings limit increases or decreases. You may list whomever you wish for these roles, keeping in mind that they are the individuals who will be receiving the important notifications. If you don’t have anyone other than the supervisor who should receive these notifications, you can list the supervisor for both roles.

 

3. How do I update the supervisor or other contact information on a work-study job?

To update any contact information on a work-study job, you’ll need to modify the job. For step-by-step instructions please refer to the “Modify an Existing Job” portion of the “How to Use the Work-Study Management System (WSMS)” section below.

 

4. How can I unpost a work-study job when I have enough applicants or a candidate selected?

To unpost a work-study job, so that it’s not visible to students, you’ll need to modify the job and select “Do not post, I have someone selected” in the posting information section of the job request form. For step-by-step instructions please refer to the “Modify an Existing Job” portion of the “How to Use the Work-Study Management System (WSMS)” section below.

 

5. Can I retract a work-study job offer made on the Employer Portal to the Work-Study Management System (WSMS)?

No. It’s not possible to retract a job offer once you’ve received the confirmation message of a successful offer. If a mistake was made, please contact the student to inform them and then advise them to decline the offer. If the student has already accepted the offered job, you’ll need to offer a new job if a mistake was made with the job offer (e.g., incorrect job or wrong department on job). When the student accepts the new job offer, they can transfer the entire earnings limit from the incorrect job referral to the new job they’re accepting.

 

6. Why am I still receiving email updates for a student who is no longer working?

You’ll continue to receive auto-generated email notifications for any student worker who has a work-study referral, actively working or not, if you were listed as a contact on the work-study job or have an active user account in the Employer Portal of the Work-Study Management System (WSMS). These email notifications contain details regarding any changes to the earnings limit and should be reviewed. These notifications will continue throughout the remainder of the program year if there are any changes to a student’s earnings limit.

---

Earnings and Work-Study Subsidy

1. My student just got referred to a work-study job and has been working for months, can I retroactively receive the work-study subsidy for prior pay?

Employers are able to receive the work-study subsidy effective the students hire date in UCPath (if within 7/1/2024 - 5/16/2025). If the student has prior earnings from when the student was referred to a work-study job, the hiring department should take action to obtain the work-study subsidy retroactively up to the students hire date in UCPath. Please note, damage pay earnings are ineligible for the work-study subsidy.

Refer to the Payroll and Financial Transactions section for information on how to receive the subsidy retroactively through a Salary Cost Transfer (SCT)

 

2. I offered a work-study job to my student on the employer portal of the Work-Study Management System (WSMS), but I don’t see them listed in the Student Earnings’ Report and my department is being charged 100% of the earnings, what does this mean?

It’s possible you offered the work-study job to a student, but they never accepted the offer via the Student Portal to the Work-Study Management System (WSMS). Students must accept the offered work-study job in order to create the referral which links their work-study award to the specific job in UCPath and generates the Pool ID (work-study alpha code). work-study can’t subsidize the earnings if the referral hasn’t been created. You can review the job offer status on the Employer Portal of the Work-Study Management System (WSMS) by navigating to the “Job Offer Status” page via the “Students” menu tab. Search for the student and then review the status column. If the status is pending, please advise the student to go to the Student Portal to the Work-Study Management System (WSMS) and accept the job.

Gaining Access to WSMS:

Effective October 1, 2021, all new and existing WSMS users will be required to complete FERPA: Privacy of Student Records training - Code: BERIG003 within the UCLearning Center. The Family Educational Rights and Privacy Act FERPA is a Federal law that protects the privacy of student education records. All WSMS users are required to complete FERPA training as WSMS contains confidential, privileged, and/or FERPA-protected information.

 

Someone in my department has access:

The person in your department can grant you access by following these steps:

1. Select "Employer Account" from the menu bar.
2. Select "Create New User Account" and complete the new user profile information requested.
3. When finished, select "Create My Account" at the bottom of the page.

No one in my department is available to grant access:

Contact wsp@berkeley.edu and provide your department name and 5 letter department ID. If you are unsure of the department ID, contact your department's Human Resources representative. Once we have the department name and ID, the Work-Study Office will provide the next steps in creating an account.

 

* When requesting or being granted access to WSMS, please ensure that the information listed within the campus directory is up to date.

---

Register/Create a New Job

1. Log in to the Employer Portal of the Work-Study Management System (WSMS).
2. Select "Jobs" from the menu bar
3. Select "New Job"
4. Complete the job request form. All fields are required
5. When finished, select "Process Job Request" at the bottom of the page

** Jobs must be reviewed and validated by the work-study staff for approval. The Financial Aid and Scholarships Office validates new job requests within two-three business days.

---

Use Existing Job as a Template for a New Job

1. Log in to the Employer Portal of the Work-Study Management System (WSMS).
2. Select "Jobs" from the menu bar
3. Select "Current Jobs"
4. Locate the job you want to use as the template and click on the 10-digit job number in the left column
5. Select "Use the current job listing as a template for a NEW job"
6. Enter a job begin date and complete the “Posting Information” section, these fields will not auto populate form the previous job
7. Review all other fields for accuracy and make any updates as needed
8. When finished, select "Process Job Request" at the bottom of the page

* Jobs must be reviewed and validated by the work-study staff for approval. The Financial Aid and Scholarships Office validates new job requests within two-three business days.

---

Modify an Existing Job

1. Log in to the Employer Portal of the Work-Study Management System (WSMS).
2. Select “Jobs” from the menu bar
3. Select “Current Jobs”
4. Locate the job number you’re looking to modify and click on the 10-digit job number in the left column
5. Select “Modify and Re-submit Listing”
6. Make your desired changes to the job
7. When finished, select "Process Job Request" at the bottom of the page

* If you modified the description or qualifications, the job must be reviewed and validated by the work-study staff for approval. The Financial Aid and Scholarships Office validates job requests within two-three business days.

---

Delete a Job

You can only delete a job if you haven't yet offered the job to any students.

1. Log in to the Employer Portal of the Work-Study Management System (WSMS).
2. Select “Jobs” from the menu bar
3. Select “Current Jobs”
4. Locate the job number you’re looking to modify and click on the 10-digit job number in the left column
5. Select "Delete Job"

* The “Delete Job” link will only appear if the job has not yet been offered to any students.